Watch-folder document automation
Drop a file in a folder. Get it back converted, renamed and filed, forever.
ConvertFlip automates the files your team handles the same way every day. Set a rule once to split, convert, rename and file what lands in a folder or inbox, and it runs unattended with a daily report.
No account. No card. No sales call.
- Define a rule once, it runs unattended
- Files named from their own content
- Errors set aside with a reason
How many hours a year is this quietly eating?
Put in who does this by hand, how long it takes and what an hour costs. See the yearly cost, rework included, and how fast automating it pays back. Runs in your browser. No account, no card, no call.
What it adds up to
- Time spent doing it$87,216
- Fixing what goes wrong$883
- Cost of automating it−$468
- Net, a year$87,631
Based on a 46-week working year, so holidays are not billed as productive time.
Take this with you
No email required. It is your result.
ConvertFlip — cost of doing it by hand · 1,454 hours a year — 0.8 full-time people · $88,099 a year, including $883 of rework · Payback in 1 day Run it yourself: https://convertflip.com
A file pipeline that runs without you
Watch-folder automation for documents: split, convert, rename and file, the same way every time.
Watch a folder or inbox
Point a rule at a folder or an email inbox.
Scans split correctly
Multi-document scans are split at the right boundaries.
Converted to your format
Each document is converted to the target format.
Named from the content
Fields such as client name and date are extracted and used to rename the file to your template.
Filed in the right place
Documents are filed into the correct destination in cloud storage or a document management system.
Exceptions and daily reports
Errors go to an exception folder with a reason, and it reports daily on what it processed.
The problem
Plenty of tools convert one file. Almost nothing handles the recurring pipeline, where scanned documents arrive by email every morning and must be split, converted, named by their content and dropped into the right client folder.
Somebody does that by hand every day, and it is the most tedious work in the building.
Who it is for
Law firms and medical practices
Offices with a recurring flow of files that must be converted, renamed and routed the same way every day.
Operations and media teams
Teams processing the same kinds of files daily, and routing them by hand.
Print shops
Shops handling a steady flow of files that need converting, renaming and filing.
How it works
ConvertFlip, from the first step to the result.
- 1
Choose what to watch
A folder or an inbox.
- 2
Define the rule
Split, convert, extract fields, rename to a template and choose the destination.
- 3
Let it run
Unattended, with errors sent to an exception folder.
- 4
Read the daily report
A record of what it processed.
Questions people actually ask
- What does a rule do?
- It watches a folder or inbox, splits multi-document scans at the right boundaries, converts to the target format, extracts the fields that determine the filename, renames to a template and files into the correct destination.
- Where can files be filed?
- Into cloud storage or a document management system. Document management system connectors are on the 149 dollar plan.
- What happens when something goes wrong?
- The file goes to an exception folder, with the reason.
- Do I need to supervise it?
- No. It runs unattended and reports daily on what it processed.
- Is there a free plan?
- Yes. One rule on up to 200 files a month, running forever.
- What do paid plans cost?
- 39 dollars a month for 10 rules and 5,000 files, or 149 dollars a month for unlimited rules, team access and document management system connectors.
- Can it run on our own premises?
- Yes. An on-premise agent is available.
- Why should I trust the manual-work cost calculator?
- It is plain arithmetic on the numbers you put in, worked out in your browser. Change any input and every figure updates, so you can check each one yourself.
Pricing
One rule is free forever. Pay for more rules, more files and team features.
Unlimited
Unlimited rules for teams.
- Unlimited rules
- Team access
- Document management system connectors
An on-premise agent is available. Prices in USD.
How many hours a year is this quietly eating?
Put in who does this by hand, how long it takes and what an hour costs. See the yearly cost, rework included, and how fast automating it pays back. Runs in your browser. No account, no card, no call.
Open the free toolIt runs in your browser. ConvertFlip never sees your inputs.